5 Ways Distillery Software Simplifies Running a Craft Distillery
Running a distillery is hard work, and it isn’t just in the physical labor side of things we are talking about here. The owner and managers are always on the move. There are the usual things like playing phone tag with vendors, staff meetings, meeting outgoing orders, reordering ingredients, bottles, and other raw materials. Then there are the wildcard days where you find out that part of the
Any distiller with half a lick of sense already knows this, but even the best can let things slide by accident out of sheer exhaustion. Here are some of the common gaps that a distiller might leave in their record keeping.
Batching and Blending Records
One thing the TTB will do is check if a distillery is keeping precise records of ingredients and additives to any spirit made. This part of the process can leave a distillery looking like a dumpster of old notebooks turned over. That is fine, as long as the final result of all these notes is
Craft distilleries aren't like big operations like the one in Lynchburg where you would see more than a few large and permanent storage tanks. Many craft distilleries still use tanks, in an off-site capacity. Always keep track of the amount of product that spent time in a tank, no matter where it is.
Keeping track of where the finished product gets shipped, and how much is held in inventory can be a chore. The date it was made, the proof, the total amount shipped, etc. all have to be meticulously recorded. This goes beyond being compliant for tax purposes. Not knowing how much stock you have, or where it went leads to losses where the tax liability can still yours to bear.
Transfer In Bond Docs
It isn't uncommon for small distilleries to bring in base spirits produced from an outside source. When that happens, the original producer should send the Transfer In Bond documents with it. That doesn’t always happen. You need this because it shows vital information like proof, amount of gallons, the type of spirit received among other things. If you don’t get one with the shipment, don’t wait for the other distiller to remember and send it. Bug them until they send it over.
Withdrawals From Bond
If it gets sold or moved from your distillery, there needs to be a record of the sale. This includes sample bottles, what gets drunk in the tasting room, or even keychains and t-shirts. Think of it as the final tax record the TTB will want to see so they can make sure everything before it adds up.
Whatever temptation you might have, no matter how exhausted you are, no matter how bad you just want to call it a day and go home, do not skip the paperwork. Half-assing it is a bad idea. Even ninety-nine percent-